Accounting firms have one of the largest consumptions of paper documents across all industries and most of the times these documents are required to be printed on multiple occasions and the amount of personal information within these documents could affect significantly if the information falls into the wrong hands thus the data must be secured to mitigate the risk thus sensitive data of accounting firms and facilities must be obstinately guarded at all times.
Having a reliable document management plan or system means more than just having a team of people working day in and day out to organize these files alphabetically/client wise, it simply means having a person, or persons, there to be responsible for the safety of the information that if not accurately maintained could weaken the entire company.
Accounting firms manage the source documents for compliance-related reasons as well for their clients, firms that successfully manage source documents can provide them at ease. As a result, there is always a chance for more business from happy clients. Since document management is an important process, firms should exploit this business opportunity by controlled management of their documents.
Thus, there are numerous benefits by getting these physical documents digitized which ranges from disaster management to space from physical storage to remote work by making documents readily available as and when required.
Royal’s document management solution quickly scans all these paper documents and segregate them into digital folders. Assign of specific user rights onto digital folders helps easy and remote access to these digital documents. Documents can be moved to different approval authorities so that they can check and approve the particular payment using e-signature and on a click of a button money can be disbursed to the allotted agency which helps to earn early payment benefits and saves a lot of printing cost of paper without time lag. Excess manpower can thus be deployed to other projects.