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Healthcare Data Management

Healthcare providers have a special responsibility to their patients. Every patient who seeks medical assistance brings with them their personal medical history. Each patient also has the civil right to keep their information private. Health and Human Service’s Office for Civil Rights strictly enforces HIPPA, a rule that requires healthcare providers to keep their patients’ information private. HIPPA stands Health Insurance Portability and Accountability Act, and it holds healthcare providers accountable for their document storage practices.


It is up to healthcare professionals to determine the standard of privacy to enforce in a given practice. Medical offices that rely on their own judgment will, at some point, have to defend and explain their practices to a federal authority. By leaving the process to the documentary storage experts, healthcare providers protect themselves from both federal scrutiny and inefficiency.


With new healthcare programs taking effect in every state, the need for careful document management has grown even greater in the past couple of years. The Affordable Care Act has increased the need for medical information to travel in confidential channels. Insurance information, along with medical records, needs to be readily available to multiple organizations at any given time.


As more agencies need to access confidential medical information, the greater the risk that the documents will accidentally become compromised. Document management ensures that healthcare providers protect themselves from lawsuits. With the proper infrastructure in place, organizations can prove they have taken the proper measures to protect patient privacy.


For each new entity the Affordable Care Act creates, it increases the need for standardized documentation. To reorganize massive amounts of patient data based on state and federal requirement creates a huge burden for the administrative staff, and increases the probability that other organizational challenges will fall by the wayside. Document management takes on that burden, freeing up space as well as manpower.


Information related to patient care has increased steadily in recent years, increasingly stored across a variety of platforms. Hard copies of paperwork need to be visible on a variety of devices, and in any cloud-based storage program. Document storage doesn’t just take care of the filing cabinet problem - it also manages confidential information stored on multiple platforms.


Healthcare providers rely on patient records for essential information – such as current medications, allergies, and past medical conditions. It’s not enough to rely on the patient to remember their entire medical history. Information must be readily available to doctors and nurses as soon as they have a patient in their care. Contact Royal Imaging at their Los Angeles document management office or any other location to help with your document management software or services needs today.

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