DOCUWARE
Royal Imaging is a Diamond Club/Certified DocuWare partner with experienced consultants and technicians.
Docuware Docuware


Docuware
DocuWare 5.1 is the cornerstone of the DocuWare document management product line. It gives you the power to electronically store and organize all kinds of documents — from accounting records to correspondence, from e-mail to technical drawings, and much more. DocuWare is widely known for its complete functionality, simple administration and usability, seamless integration and absolute security.
 Highlights
For all document types: letters, faxes, records, e-mail, drawings, etc.
Extremely simple installation, administration and useability.
Integrated full-text retrieval.
Automatic filing with TIFFMAKER, universal for every Windows application.
Tamper-free document security.
Access to all documents within seconds.
 Document Management with DocuWare
DocuWare 5.1 is the cornerstone of the DocuWare document management product line. It gives you the power to electronically store and organize all kinds of documents — from accounting records to correspondence, from e-mail to technical drawings, and much more. DocuWare is widely known for its complete functionality, simple administration and usability, seamless integration and absolute security.
Electronic Document Management enables you to manage and file documents efficiently via a personal computer. Without leaving your desk, you can access filed documents within seconds by simply pressing a key or moving a mouse — much more cost efficient than paper-based files could ever be! Either on your corporate campus or around the world, document access can be made available via the Internet, an Intranet, a LAN or a WAN.
Capture, Index and Store
Documents in paper form, for example incoming letters or invoices, are simply scanned and digitized. They are automatically directed to an electronic in-basket where they are sorted and can be stapled together as a multi-page document or kept as single page documents. The documents are next indexed and stored in an electronic File Cabinet. During the storing process, indexing information is assigned in fields to each document using various manual or automatic indexing methods (i.e. manual, OCR, barcode, pick lists, etc.). Documents that have been created with MS-Word for Windows, Excel or PowerPoint can be stored directly into your DocuWare file cabinet with a MS-Office add-in button on the application toolbar. Optionally, any MS-Windows document can be stored directly into a DocuWare File Cabinet as either a TIFF or JPEG image using the unique DocuWare TIFFMAKER functionality. During this process, index information can be extracted automatically from the Windows documents. In addition, an electronic version of letterhead that is used for the original printout can be laid over the Windows document, ensuring the original appearance of the stored documents. As soon as they are filed, all documents can be accessed by all authorized DocuWare network users.
Document Annotations with Overlay Technique
Annotations such as redaction, colored marks, text, stamps, highlighting and drawing objects can be added to a document in an overlay. For this purpose, up to five annotation layers on top of the document can be activated. This overlay technique ensures that the document itself remains unchanged.
Retrieval and Processing
Searching for documents in a File Cabinet takes only a matter of seconds. You can search any document by any assigned index parameter or by the filing date which is automatically issued by the system. Multiple users can access the same document simultaneously, so a document is never unavailable. Documents can be checked out ensuring that only one person has access at one time. For displaying and editing Windows generated documents, you can specify for each individual file format which viewing or application program to use. The DocuWare viewer itself can display documents of the most popular Windows applications. Text on scanned documents can be rubber-banded and processed with OCR. The result of this OCR process can then be pasted into other Windows applications.
Document Security
Documents stored with DocuWare are protected against any unwanted manipulation. This security feature is based on a sophisticated check sum mechanism that uncovers any violations of the document's integrity. This makes DocuWare the ideal repository for any documents that need to be guarded against illegal modification.
Filing of Incoming Faxes
Incoming faxes received by any Windows-compatible fax modem can be filed automatically into a file cabinet. In addition, all faxes can be passed on via e-mail to a central workstation, from where they are then electronically distributed to the actual in-house recipients.
File Cabinets on CD
Using the optional module, DocuWare CDMAKER, file cabinets can be copied or moved onto a CD at any time. In addition to the actual documents, the corresponding database, as well as DocuWare CDREQUEST retrieval software, can be recorded on the CD. The documents can be searched conveniently right from the CD with any Windows PC, without a complicated program installation.
Communication and Information
DocuwareDocuWare allows you to dispatch all kinds of documents, messages and even spoken information throughout the network. The integrated MAPI interface enables documents to be sent and received conveniently by e-mail through the Internet, even if the mail partner is not using DocuWare. Rounded off with an integratable fax function, DocuWare offers new and interesting possibilities for both in-house and external communication — in other words, ad hoc workflow.
Docuware 5.1 Complete Brochure

http://www.docuware.com

 
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