Document Imaging

Manage your Documents, not paper.

Document Imaging is a business tool that can save time, save money, preserve natural resources, secure vital information from disaster and even create office space. Document Imaging begins with the conversion of paper documents to a digital format, also called document scanning. Documents can then be used to email, fax, and work with other applications such as accounting systems.

Once a document is in the system it is assigned index information. Index information identifies each document and allows it to be retrieved quickly and efficiently. Traditionally filing uses just one important identifier, but with document imaging, many identifying criteria can be used, like names, dates, numbers, locations, etc.

	Did you know? Companies spend $20 in labor to file a document, $120 in labor to find a misfiled document, and $220 in labor to reproduce a lost document. 7.5 percent of all documents get lost; 3 percent of the remainder get misfiled. Professionals spend 5 – 15 percent of their time reading information, but up to 50 percent looking for it. The average document photocopied 19 times. There are over 4 trillion paper documents in the U.S. alone and they are growing at a rate of 22% per year (PricewaterhouseCoopers). Corporate users received an average of 18 megabytes (MB) of e-mail per day in 2007; E-mail is expected to grow to over 28 MB per day by 2011. Users send and receive an average of 133 e-mail messages per day (Radicati Group). A single FAX machine costs $6,200 per year (Captaris); the average time to manually FAX a document is 8 minutes. The average cost to send a package via courier service is between $8 and $15. The coThe cost of office space has increased 19% (Office Space Across the World 2008).
	Save time: Find all the files you need right from your desk. No re-filing or searching for a lost document. No more standing in line at the copier.

	Save money: Document Imaging makes your staff more productive. Keep clients through the superior customer service that document imaging allows

	Preserve natural resources: Keep waste to a minimum and enjoy the advantages of being as green as possible.

	Security from disaster: Document Imaging makes it painless to have backups of all your data in multiple locations. Since log files are kept that show what user accessed what documents, electronic security can be more secure than physical security.

	Create Office Space: Regain what was taken away when each new filing cabinet had to be added because of growing amounts of paper files.

We offer our Scanning services in Dallas, Houston, Los Angeles, Miami, New York, Phoenix and Pittsburgh.

Call today for more information!

NationWide:
1-800-640-1412

North America:

Dallas :
(214) 446 0860

Houston :
(713) 975 7453

Los Angeles :
(213) 689 8400

Miami :
(786) 454 4914

New York :
(212) 253 1511

Phoenix :
(602) 904 5558

Pittsburgh :
(412) 567 2105

Europe:

Paris (France):
+33 (0)9 77 19 62 25

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